Marian High School | Employment

PART-TIME ATHLETICS ADMINISTRATIVE ASSISTANT

Job Goal: The Athletics Administrative Assistant will be counted on to provide administrative support to the athletic director and coaching staff, and will act as a liaison to the faculty, staff, students, parents, members of the Marian Athletic Club, alumnae, and the greater Marian community.

The successful Athletic Assistant will possess high-energy and a “can-do” attitude. While the director of athletics is a full-time employee, most of the coaching staff are not. Coaches will often have a very short window of time before practice or games to get things done, and will count on the Athletic Assistant to help them communicate with faculty, staff, students and parents, complete time sensitive documents, maintain confidential information, and keep records for future use. The Athletic Assistant must be able to balance multiple projects and changing priorities during stressful situations without losing focus.

Important to the position is the ability to maintain confidential information. The Athletic Assistant may become aware of student grades, health concerns, and perhaps issues with respect to their friends and family. It is imperative that the Athletic Assistant maintains the strictest confidence (except in emergency situations) as it relates to these matters and other issues as they become known.

In many cases the Athletic Assistant will be the first person someone meets when visiting the athletic department. It is imperative that the Athletic Assistant understands the importance of providing a positive first impression and demonstrating a strong commitment to excellent customer service.

Specific tasks may include, but are not limited to:

Completing purchase orders for signature
Assisting the athletic director with MHSAA and CHSL athletic eligibility forms
Maintaining the athletic department master schedule of all home and away events and coordinating the schedule with Marian High School master schedule.
Assist in scheduling event management personnel (box office, ticket takers, concession stand personnel, scorekeepers, clock operators, etc.)
Assisting the coaching staff with coordinating transportation, hotel reservations, meals, etc.
Providing support to the athletic director and coaching staff during tournament time – timely submission of tournament entry fees and paperwork
Assisting the medical staff with medical clearance process for the athletes
Scheduling game officials and ensuring they are paid on time
Assisting the athletic director and coaching staff with reporting event scores
Assisting the athletic director with maintaining the athletic department’s pages on the Marian Athletics website including, posting team rosters, revising schedules, ticket info., etc.
Coordinating with our faculty and staff “early dismissals” for students needing to leave school early to attend athletic events
Ensuring that accident reports are completed and directed to appropriate personnel within the school
Ordering and tracking awards with coaching staff
Assisting the athletic director, coaching staff, Marian Athletic Club, etc. with major events.
Other duties as assigned

Qualifications or Skills Required:

Proficient in Microsoft Office Suite (primarily Word and Excel), Internet, and athletics software including FinalForms, Arbiter, ScheduleStar/BigTeams, GoFan, MHSAA.com, Dropbox – will train
Trustworthy – able to maintain confidential information as appropriate, for example academic and health records, personal family information, etc.
Strong organizational skills – the ability to balance multiple projects and changing priorities without losing focus
Excellent verbal and written communication skills
Able to work in a complex team-oriented environment in order to accomplish department goals and objectives.
A willingness to help others in the department and throughout the school as necessary
Maintain a “solution conscious” attitude when faced with challenges
Able to follow and complete detailed verbal and written instructions within specified timeframes
Able to perform assigned duties with speed and accuracy
Proven record of attendance and punctuality

Qualifications or Skills Preferred:

Experience working in an athletic department setting or a high-demand office environment
Familiarity with the “language of sports”

Application Deadline: Position will be Open until filled.

Interested candidates should complete this online employment application.

Substitute Teachers

Marian is seeking qualified substitute teachers for the remainder of the 20-21 school year and beyond. A college education is required, and a teaching certificate issued by the Michigan Department of Education is preferred. In addition, all qualified candidates must complete a Protecting God’s Children workshop and a criminal background check. Interested applicants should complete the online application at https://tinyurl.com/MarianEmploymentApplication